Operations Dashboard
Live asset, inspection and maintenance overview — All Sites
Action required: Overhead Crane #3 inspection is 14 days overdue. Wire rope fraying defect logged. View work order WO-2024 →
Total Assets
247
3 sites
Active Assets
198
80.2% utilisation
Out of Service
23
↑ 3 this week
Due for Inspection
31
Next 7 days
Overdue Inspections
8
Immediate action
Open Work Orders
34
12 unassigned
Overdue Work Orders
12
↑ 2 today
High Risk Assets
7
Immediate review
Upcoming PM Tasks
19
Next 30 days
Total Maint. Cost
$84K
↓ 11% vs last month
Compliance Rate
91%
Target: 95%
Avg Closure Time
4.2d
↓ 0.8d improved
Assets by category
247 total
Work orders by status
121 total
Maintenance cost by month ($000)
Jan – Jun 2026
Inspection compliance trend
% monthly
Asset condition distribution
All assets
| Asset | Location | Risk | Last Inspection | Status | Open Defects | Action |
|---|---|---|---|---|---|---|
Overhead Crane #3 AST-0043 |
Site A — Bay 3 | Critical | Overdue 14 days | Out of Service | 3 open | |
Generator G-02 AST-0071 |
Site B — Power Room | High | Overdue 5 days | Under Maintenance | 1 open | |
Forklift FL-07 AST-0019 |
Site A — Warehouse | High | 15 Jun 2026 | Active | None |
Asset Register
247 assets across all sites and categories
| Asset ID | Name | Category | Site / Location | Status | Condition | Risk | Next Inspection | Actions |
|---|
QR Scanner & Asset Lookup
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Enter an asset ID or scan a QR code to view the asset profile
Asset Lifecycle Management
Track every asset from procurement to disposal
Lifecycle Pipeline — All Assets
Requested5
›
Approved3
›
Purchased2
›
Received2
›
Assigned8
›
In Service198
›
Maintenance26
›
Out of Svc23
›
Retired8
›
Disposed14
| Asset | Previous Stage | New Stage | Changed By | Date | Notes |
|---|---|---|---|---|---|
Generator G-02 AST-0071 | In Service | Under Maintenance | J. Okafor | Jun 29, 2026 | Oil leak — scheduled corrective maintenance |
Compressor C-08 AST-0104 | Under Maintenance | In Service | A. Patel | Jun 27, 2026 | Maintenance complete, QA verified |
Pump Station P-3 AST-0088 | Out of Service | Disposed | S. Mitchell | Jun 20, 2026 | Beyond economic repair, scrapped |
Inspections
Templates, scheduled, overdue and completed inspections
Scheduled 31
Overdue 8
Completed
Templates
| Asset | Template | Assigned Inspector | Due Date | Priority | Status | Action |
|---|---|---|---|---|---|---|
Generator G-02 AST-0071 | Monthly Generator Check | JO J. Okafor | Today | High | Scheduled | |
Fire Ext. #12 AST-0112 | Monthly Fire Ext. Inspection | MS M. Singh | 1 Jul 2026 | Medium | Scheduled | |
Forklift FL-07 AST-0019 | Pre-Use Equipment Inspection | DW D. Williams | 2 Jul 2026 | Medium | Scheduled | |
Crane #1 AST-0066 | Crane Inspection | TB T. Bradley | 5 Jul 2026 | High | Scheduled |
Work Orders
34 open · 12 overdue · 18 in progress
Open
34
Assigned
22
In Progress
18
On Hold
9
Completed
56
Overdue
12
| WO ID | Asset | Type | Description | Priority | Assigned To | Due Date | Cost | Status | |
|---|---|---|---|---|---|---|---|---|---|
| WO-2024 | Overhead Crane #3 AST-0043 | Emergency | Wire rope fraying — immediate replacement | Critical | T. Bradley | Overdue | — | Overdue | |
| WO-2023 | Generator G-02 AST-0071 | Corrective | Oil leak at coolant coupling — repair | High | J. Okafor | 30 Jun | $420 | In Progress | |
| WO-2022 | HVAC Unit 4 AST-0031 | Preventive | Quarterly filter replacement | Medium | S. Munn | 5 Jul | $85 | Open | |
| WO-2021 | Forklift FL-07 AST-0019 | Inspection | Pre-use inspection defect follow-up | Medium | D. Williams | 3 Jul | $150 | Assigned | |
| WO-2020 | Compressor C-04 AST-0084 | Calibration | Annual pressure calibration check | Low | A. Patel | 10 Jul | $320 | Completed | |
| WO-2019 | Generator G-01 AST-0069 | Preventive | Monthly oil & filter change | Medium | J. Okafor | 1 Jul | $190 | Verified |
Preventive Maintenance
Scheduled PM tasks, recurring plans and upcoming jobs
Active PM Plans
42
Due Next 7 Days
8
Due Next 30 Days
19
Completed This Month
14
| Asset | Task | Frequency | Assigned To | Last Completed | Next Due | Est. Cost | Status | |
|---|---|---|---|---|---|---|---|---|
Generator G-01 AST-0069 | Oil & filter change | Monthly | J. Okafor | 1 Jun 2026 | 1 Jul 2026 | $190 | Due Soon | |
All Forklifts (x5) Multiple | Pre-use daily check | Daily | Operators | Today | Tomorrow | — | On Track | |
Fire Suppression AST-0140 | Full system test & service | Annual | Ext. Contractor | Jan 2026 | Jan 2027 | $2,400 | On Track | |
Overhead Crane #1 AST-0066 | Wire rope & brake inspection | Quarterly | T. Bradley | Mar 2026 | 1 Jul 2026 | $580 | Due Soon | |
Compressor C-04 AST-0084 | Valve & seal inspection | Semi-annual | A. Patel | Jan 2026 | Jul 2026 | $340 | Due Soon | |
HVAC All Units (x8) Multiple | Filter replacement & coil clean | Quarterly | S. Munn | Apr 2026 | Jul 2026 | $680 | Due Soon |
Defects & Non-Conformances
5 open defects requiring corrective action
Open
5
In Progress
3
Closed This Month
12
Critical
1
Avg Resolution
3.1d
| Defect ID | Asset | Description | Severity | Raised By | Date Raised | WO Linked | Status |
|---|---|---|---|---|---|---|---|
| DEF-089 | Overhead Crane #3 AST-0043 | Wire rope fraying visible at upper anchor section | Critical | T. Bradley | 14 Jun 2026 | WO-2024 | Open |
| DEF-088 | Generator G-02 AST-0071 | Oil leak identified at coolant coupling joint | High | J. Okafor | 18 Jun 2026 | WO-2023 | In Progress |
| DEF-087 | Vehicle V-11 AST-0055 | Left rear indicator not functioning — bulb failure | Medium | M. Singh | 22 Jun 2026 | — | Open |
| DEF-086 | HVAC Unit 2 AST-0033 | Unusual vibration noise at startup | Medium | S. Munn | 24 Jun 2026 | — | Open |
| DEF-085 | Forklift FL-04 AST-0016 | Hydraulic fluid level below minimum mark | Low | D. Williams | 26 Jun 2026 | — | Assigned |
Document & Evidence Management
Certificates, manuals, inspection reports and attachments
8 certificates expiring within 30 days. Review and renew to maintain compliance. View expiry report →
Inspection Reports
142 files · Last upload: Jun 25
Certificates
8 expiring soon · 63 total
Manuals & SOPs
63 files · 23 assets covered
Calibration Records
29 files · 3 due for renewal
Warranties & Invoices
88 files · 5 warranties expiring
Photos & Evidence
412 photos across all assets
Disposal Records
14 disposed asset records
Service Reports
77 service reports linked
Reports & Analytics
Generate, export and schedule compliance reports
Asset Register Report
Complete asset list with status, condition, risk and location
Inspection Compliance Report
Pass/fail rates, compliance % and overdue items by site
Overdue Inspection Report
All overdue inspections grouped by risk and department
Work Order Summary
Open, completed, overdue and cancelled work orders
Preventive Maintenance Report
PM completion rates, upcoming tasks and cost summary
High Risk Asset Report
Critical and high risk assets by department and site
Maintenance Cost Report
Labour, parts, contractor costs broken down by asset
Cert. & Calibration Expiry
Upcoming and overdue certification renewals
Asset Lifecycle Report
Assets by lifecycle stage, age, and depreciation
Asset Condition Report
Condition distribution and trending by category
Notifications & Reminders
7 unread alerts
Critical: Overhead Crane #3 inspection 14 days overdue
Asset AST-0043 — Site A, Bay 3. Wire rope fraying defect logged. Work order WO-2024 is also overdue. Immediate action required.
Just now
Generator G-02 inspection overdue — 5 days
AST-0071 — Site B Power Room. WO-2023 in progress. Assigned to J. Okafor.
2h ago
Weekly compliance summary — 8 overdue inspections
Current compliance rate: 91% (target: 95%). 3 sites affected. Recommended actions attached.
6h ago
Certification expiry in 7 days — Crane #1 Operator Cert.
Certificate expires 6 Jul 2026. Renewal must be lodged before expiry to maintain compliance.
1d ago
12 work orders overdue — supervisor verification pending
Daily digest: 3 critical, 5 high, 4 medium priority overdue. 6 awaiting supervisor sign-off.
1d ago
Monday Compliance Summary — Week 26, 2026
91% compliance rate. 19 PM tasks due next 30 days. $84K maintenance cost this month (↓11%).
2d ago
Work order WO-2019 verified and closed
Generator G-01 monthly PM completed and verified by D. Williams. All checks passed.
3d ago
User Management
Role-based access control across all organizations
Role Permissions Matrix
| Permission | Owner | Admin | Asset Mgr | Supervisor | Inspector | Technician | Viewer |
|---|---|---|---|---|---|---|---|
| Manage Organizations & Billing | ✓ | — | — | — | — | — | — |
| Manage Users & Roles | ✓ | ✓ | — | — | — | — | — |
| Create / Edit Assets | ✓ | ✓ | ✓ | — | — | — | — |
| Create Inspection Templates | ✓ | ✓ | — | — | — | — | — |
| Approve / Verify Work Orders | ✓ | ✓ | ✓ | ✓ | — | — | — |
| Complete Inspections | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | — |
| Update Work Order Progress | ✓ | ✓ | ✓ | ✓ | — | ✓ | — |
| View Assets & Reports | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| User | Role | Site Access | Status | Last Login | Actions | |
|---|---|---|---|---|---|---|
SM Sarah Mitchell | s.mitchell@summitsafety.com | Admin | All Sites | Active | Today, 08:45 | |
JO James Okafor | j.okafor@summitsafety.com | Technician | Site B | Active | Today, 07:30 | |
MS Maria Singh | m.singh@summitsafety.com | Inspector | Site A, Site C | Active | Jun 28, 16:20 | |
AP Amir Patel | a.patel@summitsafety.com | Technician | Site A | Active | Jun 27, 14:05 | |
DW David Williams | d.williams@summitsafety.com | Supervisor | All Sites | Active | Today, 09:00 | |
TB Tom Bradley | t.bradley@summitsafety.com | Engineer | Site A, Site B | Active | Today, 06:55 | |
LN Lisa Nguyen | l.nguyen@summitsafety.com | Viewer | Site C | Active | Jun 25, 11:30 |
Audit Trail
Complete tamper-evident log of all system actions
Events Today
34
This Week
218
This Month
1,041
Active Users Today
6
| Timestamp | User | Action | Record Type | Record ID | Previous Value | New Value |
|---|---|---|---|---|---|---|
| Jun 29, 09:14:22 | S. Mitchell | Created Work Order | Work Order | WO-2024 | — | Status: Open |
| Jun 29, 08:52:07 | J. Okafor | Changed Asset Status | Asset | AST-0071 | In Service | Under Maintenance |
| Jun 28, 16:30:15 | M. Singh | Failed Inspection Item | Inspection | INS-0341 | — | Defect DEF-087 created |
| Jun 28, 14:15:40 | A. Patel | Completed Inspection | Inspection | INS-0340 | Scheduled | Passed |
| Jun 28, 11:00:03 | S. Mitchell | Uploaded Document | Document | DOC-0228 | — | Cert. linked to AST-0043 |
| Jun 27, 15:33:18 | D. Williams | Verified Work Order | Work Order | WO-2019 | Completed | Verified & Closed |
| Jun 27, 09:10:55 | S. Mitchell | Edited Asset | Asset | AST-0031 | Risk: Low | Risk: Medium |
| Jun 26, 14:22:31 | S. Mitchell | Added User | User | USR-0014 | — | Role: Inspector |
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